Council is committed to protecting the privacy of your personal information (being information capable of identifying you as an individual).
We follow fair information usage and handling practices to comply with our obligations under the Privacy and Personal Information Act 1998 NSW (PPIP Act) and the Health Records and Information Privacy Act 2002 NSW (HRIP Act). We have developed a detailed Privacy Management Plan (based on a model provided by the NSW Office of Local Government and the Privacy Commissioner) to outline our approach to privacy and information protection.
Personal information will be used only for the purpose/s intended and where the intention includes confidentiality, information will be treated as such unless otherwise required or authorised by law.
This Privacy statement explains how your personal information will be treated when you interact with Council and this website. The practices outlined in this Privacy statement are subject to any rights we may have to handle personal information in accordance with relevant legislation.
Collection of your personal information
The personal information we collect via this website may include:
- the content of any electronic forms you submit via this website, requesting us to provide services or information, or take actions;
- any messages or comments you submit to us via this website or to email addresses displayed on this website, which may include personal information such as name, address, email address and telephone number;
- any information submitted if you participate in an online survey.
Use and disclosure of your personal information
Generally, any personal information you provide to us will only be used and/or disclosed for Council's purposes, or a directly related purpose, unless you consent to another use or disclosure, in emergencies, or as otherwise required or authorised by law. We may also disclose your personal information to your authorised representative/s or third parties acting on your behalf (e.g. your solicitor, power of attorney, or interpreter).
Where we collect personal information from you, this Privacy statement indicates which third parties we might share your information with (if any). In addition to providing our services to you and carrying out your requests, we may use or disclose personal information that we collect about you for purposes including the following:
- for the main purpose that we have collected the information;
- purposes related to our research, planning, product and service development, security and testing;
- purposes connected with the operation, administration, development or enhancement of our services, including this website;
- where we suspect that fraud or unlawful activity has been, is being or may be engaged in;
- any other purposes required or authorised by law.
Council is to be regarded as the agency that holds the information. We may share information within Council and with third parties. The types of third parties to whom we may share personal information may include:
- service providers engaged by us from time to time to assist us in delivering our services (e.g. community service partners and organisations who may provide archival, auditing, professional advisory, banking, mailhouse, delivery, recruitment, call centre, information technology, research, utility or security services);
- any other agent/ contractor of Council;
- other public sector agencies and statutory authorities;
- any other third party as required or authorised by law.
Applications and Registration Forms
The information that we collect from you via application and registration forms may be personal information for the purposes of the PPIP Act. Council collects this personal information from you in order to process and respond to your application or registration. The supply of the required information by you is not voluntary. If you cannot provide or do not wish to provide the information sought, then we may be limited in dealing with your application.
When you make an application or registration, it will be forwarded to the appropriate Council officer/s and (if necessary) any other third parties to whom your application relates, or who can assist in processing your application and delivering the service to you.
Information provided by you will be used to respond to the specific matter and will not be disclosed to any other party without your knowledge and consent, unless required or authorised by law.
Feedback, information request form and email
We may preserve the content of any feedback form, information request form, email or other electronic message that we receive. Any personal information contained in that message will only be used or disclosed in ways set out in this Privacy statement.
Email addresses provided to us will only be used to respond to your specific queries and will not be added to any mailing list nor disclosed to any other party without your knowledge and consent, unless required or authorised by law.
Access and correction
Under privacy legislation, you have rights to apply for access to your personal information held by us, without excessive delay or expense. You have the right to request to have your personal information changed in certain circumstances (e.g. if it is inaccurate). You may also request that we suppress your personal information from a public register. We will consider these applications in accordance with the PPIP Act or other relevant legislation.
To access or change your personal information, please complete one of these forms:
Submit your form/s by:
- post: PO Box 99, Moruya, NSW 2537
- in person: corner of Vulcan and Campbell streets, Moruya NSW 2537
- Email: email@example.com
Where appropriate you should be able to request access to your personal information directly, without the need to make a formal application under the Government Information (Public Access) Act NSW 2009 (GIPA). However, there are situations where it will not be appropriate to provide direct access to information, and you will be required to make a GIPA application. (For example, where providing direct access would compromise the privacy of another person).
For information on making a GIPA application please visit our Public Access to information page.
We have implemented technology and security rules and measures to protect the personal information that we have under our control. However, you should be aware that there are risks in transmitting information across the Internet. So while we strive to protect such information, we cannot ensure or warrant the security of any information transmitted to us online and individuals do so at their own risk.
Once any personal information comes into our possession, we will take reasonable steps to protect that information from misuse and loss and from unauthorised access, modification and disclosure. If you are concerned about conveying sensitive material to us over the Internet, you might prefer to contact us by telephone or mail. We will remove personal information from our system where it is no longer required (except where archiving is required and in order to fulfil our obligations under the State Records Act 1988 (NSW)).
Links to external websites
This Privacy Statement does not extend beyond this website. When following links to other sites from this website, including online surveys, we recommend that you read the privacy statement of that site to familiarise yourself with its privacy practices.
Web statistics data collection
Importantly, in depositing information on a user's computer and referring to it later in the same session (sessional) or on a subsequent visit (persistent), cookies do not need to identify the user or record any personal information.The default settings of browsers like Chrome, Firefox, Internet Explorer and Safari may allow some or all cookies, but users can easily take steps to erase cookies from their hard-drive, block all cookies, or receive a warning before a cookie is stored. However, some parts of sites may not function fully for users that disallow cookies
Need more information?
For more information about how we manage privacy and personal information please contact our Privacy Contact Officer:
- Phone: 02 4474 1000
- Post: PO Box 99, Moruya, NSW 2537
- In person: Corner of Vulcan and Campbell streets, Moruya NSW 2537
- Email: firstname.lastname@example.org
For general information about your privacy rights under the PPIP Act, contact the NSW Information and Privacy Commission enquiries line on 1800 472 679 or visit their webpage at: www.ipc.nsw.gov.au