Tenders and EOIs

A Register of Pre-Qualified Suppliers is a list of suppliers who have been assessed by Council as having the technical, financial and managerial capability necessary to perform contracts on time and in accordance with agreed requirements.

All successful suppliers registered on an RPQS are engaged to work on an as needs basis. Suppliers are not guaranteed to secure any work.

Arrangements are often in place for 2 years with options to extend and Council can perform a ‘refresh’ at its discretion which will enable opportunity for new suppliers to be added to the list.

A Preferred Supplier Arrangement is made between Council and a supplier for a given expense category (eg office stationery, fleet, safety workwear, phones, IT equipment) and is determined by market availability and Council’s requirement for the specific product or service.

Council will seek a PSA where Council can demonstrate better value for money by accumulating demand due to the nature of the supply being purchased in large volumes and/or frequently.

All opportunities will be advertised through VendorPanel and are open for a minimum of 21 days. To ensure you don’t miss out on notifications of these opportunities, you must register with VendorPanel. You will be required to submit your tender for consideration on either arrangement.

Once you are successfully placed on an RPQS or PSA Council will engage you through VendorPanel. You will be able to provide your approved products/services details so that Council officers (buyers) can procure your products/services through this portal. You will also be able to upload all of your relevant insurances, qualifications and licences as required under your contract.

Yes, you can request feedback on your submission. To do so, please email the Procurement Team at procurement@esc.nsw.gov.au

Make sure to include relevant details such as the project name or reference number to help us locate your submission quickly.

Eurobodalla Shire Council values local suppliers and encourages their participation in procurement opportunities. While we do not offer automatic preference based solely on location, being local is considered as part of the tender submission. All suppliers, however, must meet the required criteria and compete on merit.

Suppliers are selected based on a fair and transparent evaluation process. Submissions are assessed against the criteria outlined in the request documents. Each criterion is weighted, and suppliers are scored accordingly. The supplier that offers the best overall value for money, in line with Council policies and procurement guidelines, is awarded the contract.

The Council follows strict procurement policies and guidelines to ensure all processes are ethical, transparent, and fair. This includes:

• Using open and competitive tendering methods
• Treating all suppliers equally and without bias
• Clearly stating evaluation criteria in advance
• Managing conflicts of interest
• Maintaining confidentiality of supplier information
• Following probity principles and conducting regular audits

These practices help build trust, ensure accountability, and support fair access to opportunities for all suppliers.

Like Tenders, panels are established following a public tender process. Anyone interested in future panel opportunities should ensure they are registered on VendorPanel.

From time to time, Council also uses Local Government Procurement (LGP) Panels. For more information on LGP and to register to be notified of these opportunities, please visit Apply to become a contractor – Local Government Procurement

You can let Council know about your company’s offerings by:

• Registering your business on VendorPanel
• Emailing the Procurement Team with a brief introduction, capabilities statement, and relevant brochures or case studies. (Be sure to include your business contact details and areas of expertise.)
• Responding to open tenders and quote requests—this is a keyway to demonstrate your capabilities.

While registering or reaching out doesn't guarantee work, it helps increase your visibility for future opportunities.

Eurobodalla Shire Council processes creditor payments every week, with pay runs occurring on Thursday each week. Once your GST Tax Invoice is correctly submitted and approved, payment will typically be made during the next scheduled pay run.

To avoid delays, ensure your invoice includes all required details and matches the purchase order or contract terms.

Australian Taxation Office (ATO) requirements for an invoice include:

• Suppliers identity
• Australian Business Number (ABN)
• An invoice number and date of issue
• The total amount including GST
• A brief description of what is sold including quantity and price