Eurobodalla Aboriginal Advisory Committee Terms of Reference

Contents

Introduction

Eurobodalla Shire Council’s Aboriginal Action Plan (AAP) is a strategic document that plans Council activities over a five year period.  The AAP is guide for Council staff who are responsible for delivering actions within the AAP and provides a tool for measuring Council’s performance for delivering Aboriginal services.

The AAP will be reviewed annually and included in the Management Plan.  The AAP will develop social, cultural, environmental and economic strategies to enhance community capacity and build Aboriginal communities by determining priorities and developing a series of sustainable activities with a local approach.

Other outcomes include: improve service delivery to Aboriginal communities;  promote inclusivity across different organisations;  provide opportunities for development of projects in partnership with Council and relevant organisations;  build foundations of Eurobodalla Advisory Committee by identifying targets linked with the State Plan and Commonwealth directions;  develop realistic targets for Eurobodalla Shire Council that integrate with the Community Strategy Plan.

The AAP is reviewed with input from Aboriginal people and provides Council with an improved understanding of Aboriginal people leading to increased capacity to communicate and relate with Aboriginal communities and organisations enabling Council to meet statutory social planning requirements of the NSW Local Government Act.

The AAP Directives are listed below:

  • Improve Council's understanding of and relations with Aboriginal people and organisations
  • Review and publicly acknowledge the Eurobodalla Shire Council Aboriginal Agreement
  • Provide strategic direction for Council staff, and the Eurobodalla Shire Council Aboriginal Advisory Committee
  • Enable Council to meet statutory requirements under the Local Government Act
  • Attract State and Commonwealth interest and funding to the Shire
  • Increase Council staff members' capacity for working with Aboriginal communities and organisations
  • Identify ways that Aboriginal communities can contribute to their own sustainability and initiate economic, cultural and social development

Purpose of the Eurobodalla Aboriginal Advisory Committee

  • Provide advisory support to Aboriginal service implementation for Eurobodalla Shire Council;
  • advise and make recommendations to council on matters relating to Aboriginal people; and
  • undertake actions in partnership to promote reconciliation and respect between Aboriginal and non-Aboriginal people.

Title and Delegations

The committee shall be referred to as the Eurobodalla Aboriginal Advisory Committee.

The committee shall function as a non-delegated advisory and working group established under Section 355 of the Local Government Act.

Objectives

  • Inform the development, implementation and review of the Aboriginal Action Plan directions, Management plan and Council's corporate plans;
  • foster opportunities  and assist  Council for joint projects and information sharing; and
  • advise and support council regarding Aboriginal issues and make recommendations to Council as appropriate.

Membership of the Committee

  • A quorum of the committee shall be 5, whereby members of the Committee have voting rights. (Councillors and ESC Staff have no voting rights).
  • Local Aboriginal Land Council nominees, one from each group (6), plus 1 designated alternate representative from each LALC.
  • 1 Gulaga Joint Board Management Chairperson or nominee.
  • 1 Eurobodalla Koori Employment Network (EKEN).
  • 7 community members will be recruited through an EOI process that will ensure all sectors and geographic regions of the Aboriginal Community are represented.
  • 1 Aboriginal youth representative drawn from ESC Youth Committee and/or other sources.
  • To co-opt expertise to the Committee when required.

Tenure to the Committee

Representatives to participate on the Aboriginal Advisory Committee will be given formal notification by ESC Community Development Officer in writing.

Representative organisations must include a primary and secondary representative.

Replacement of members would be the responsibility of the nominating organisation.

Representatives must be willing to abide by the terms of reference for the committee and must reply in writing addressed to:

General Manager
Eurobodalla Shire Council
PO Box 99
MORUYA   NSW 2537

The Chairperson will be majority elected by the Committee and will serve for a term of one (1) year.

Responsibilities of committee members

  • The Aboriginal Advisory Committee of Eurobodalla Shire Council shall advise and make recommendations to Council on matters relating to Aboriginal communities, ESC Aboriginal Action Plan and corporate plans;
  • give advice to the best of their knowledge and ability that will help achieve the objectives of the committee;
  • make recommendations for allocation of NAIDOC funding;
  • facilitate in a timely way any tasks allocated to and accepted by them;
  • behave in a manner that respects the interests and viewpoints of other members;
  • declare any potential or actual conflicts of interests on matters that are brought before the Committee; and
  • all committee members will abide by the Council Policy for Code of Meeting Practice and Code of Conduct.

Responsibilities of the chairperson and deputy chairperson

  • To chair the meeting and exercise functions as determined by the committee;
  • to be the spokesperson for the committee as directed by the committee;
  • to advocate for the Aboriginal community and represent its decisions;
  • minutes endorsed  by the committee  is to be signed off by the Chairperson;
  • in the event of a resignation of either the Chairperson the position must be filled at the next meeting of the Eurobodalla Aboriginal Advisory Committee;
  • the Chairperson and Deputy Chairperson may stand for re-election;
  • Councillors cannot stand for Chairperson or Deputy Chairperson; and
  • extra Ordinary meetings can be called by the approval of the Chairperson.

Pursuant to Section 10(2) of the Local Government Act 1993, the Chairperson of the Committee can exercise the power of expulsion of persons not recognised as being entitled to be present at a meeting of the Committee.

Responsibilities of Council

Council will provide secretarial support, including minute taking and professional officer support as appropriate.

The committee’s ongoing role will be reviewed annually in March.  Pertinent matters will be referred to the Committee for its consideration and information will be provided on actions arising from adopted Committee recommendations.

The Council has the discretion to review the role, re-organise or disband the Committee.

General meetings

  • The committee is to meet a minimum four (4) times per annum.
  • conflict of Interests must be declared at the beginning of each meeting and minuted as required;
  • extra Ordinary meetings can be called by the approval of the Chairperson.
  • the Committee shall determine where meetings are held;
  • where a vote is drawn the Chairperson shall have a casting vote;
  • the Committee may determine any item by secret ballot following resolution of the Committee to do so;
  • replacement of members between terms will be nominated by the representing organisation/group; and
  • other interested individuals are welcome to attend meetings as observers but are recognised with the consent of the Chairperson.

Distribution of information

Recommendations of the committee are to be reported to Council.

Minutes of the meetings are to be forwarded to Councillors and to member organisations and other organisations upon request.

Media releases are prepared by and approved by the Divisional Manager Community, Arts and Recreation before being released. All media releases are forwarded through Council’s Media Officer.

Individual committee members may not issue a media release on behalf of the Committee without prior approval of the General Manager.

The committee is encouraged to submit photos and stories for the purpose of promoting relevant issues, events and projects.

Variation to the terms of reference

These ‘Terms of Reference’ may be added to, repealed or amended by resolution of the Council in consultation with or upon the recommendation of the Committee.

Appendix 1 - Structure of the Aboriginal Advisory Committee

  • The Chairperson/Deputy is decided annually by committee members vote

Indicative Membership

  • Aboriginal Land Councils (1 representative from each)
    • Wogonga LALC
    • Cobowra LALC
    • Mogo LALC
    • Merrimans LALC
    • Bodalla LALC
    • Batemans Bay LALC
  • Youth
    • 1 Representative from Eurobodalla Shire Youth Committee
  • Other Aboriginal Bodies (1 representative from each)
    • Eurobodalla Koori Employees Network (EKEN)
    • Gulaga National Park Joint Board of Management
  • Communtiy Members (7 representatives)
    • Recruited through expression of interest to ensure all sectors and geographic regions are represented

Councillors and government agency representatives (non-voting)

  • Councillors (2 representatives)
  • Government Agency Representatives (when required)
    • Department of Environmental Climate Change and Water (1 representative)
    • Local Land Services (1 representative)
    • Forests NSW (1 representative)

Council staff assisting committee (non-voting)

  • Divisional Manager: Community and Recreation Development
  • Community Development Officer
  • Heritage Officer (when required)

Appendix 2 - Websites

Eurobodalla Shire Council

Other websites

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