Terms of Reference for the Coast and Environment Management Advisory Committee

The Coastal and Environment Management Advisory Committee (CEMAC) will assist Council to manage coastal assets of environmental, cultural and economic value, and provide a review role as a flood committee for Council’s flood studies where required. The Committee will provide a link to the local community and assist Council in identifying significant issues in regard to the management of the coast, estuaries and floodplains of Eurobodalla.

Current climate change projections show coastal hazards will exacerbate over the next century. CEMAC will inform Eurobodalla Council in the development of planning strategies that will progress climate change adaptation for coastal, estuarine and floodplain environments.

Title and Delegations

The Committee shall be referred to as the Coastal and Environmental Management Advisory Committee of Eurobodalla Shire Council.

The committee shall function as a non-delegated advisory and working group established under Section 355 of the Local Government Act.

Objectives

Provide advice relating to the management of the coastal zone and floodplains in the Eurobodalla Shire.

Terms of Reference

The terms of reference for the Coastal and Environmental Management Advisory Committee are:

  • Advise on integrated planning and management of the coastal zone including coasts, estuaries and floodplains;
  • Provide advice in accordance to the principals of Ecologically Sustainable Development and relevant Federal, State and Local Government Policy and Legislative instruments with particular regard for the NSW Coastal Protection Act, NSW Coastal Policy, NSW Guidelines for Preparing Coastal Zone Management Plans and the NSW Floodplain Development Manual 2005;
  • Inform the development and adoption of Coastal Management and Floodplain Management Plans for the Eurobodalla Shire;
  • Incorporate the latest knowledge of climate change into coastal and floodplain planning to assist Council with the integration of adaptation strategies into planning policies and instruments;
  • Provide and review scientific advice relating to the coast and floodplains and integrate this knowledge into the preparation and review of natural resource management plans;
  • Facilitate broader community participation in coastal and floodplain management through informing and liaising with member community groups;
  • Foster opportunities for joint projects, information sharing and grant funding to facilitate comprehensive and cost effective coastal and floodplain management;
  • Monitor State and Federal Government natural resource management direction and advise Council on appropriate response;
  • Make recommendations for Council consideration.

Tenure of Committee

  • In the case of a Councillor, as determined by Council each year in accordance with the provisions of the Local Government Act.
  • In the case of community representatives, the tenure of membership will be three years. Members may renominate for further terms;
  • A member absent from three consecutive meetings without acceptable apology will be replaced.

Composition

The Committee shall consist of the following voting Community representatives

  • Three Councillors (chosen by Council)
  • Ten (10) community members who have been nominated by a community or business group preferably with wide membership (Appendix 1)
  • One (1) representative forwarded by the Aboriginal Advisory Committee
  • Two (2) Science professionals preferably with a specialty in coastal geomorphology, flooding and climate change.

Staff from Council, State Government Agencies and Bega Valley Shire Council will attend to provide technical advice and guidance. Council and Agency Staff will not have voting rights on the committee.

Selection Criteria

Expressions of Interest to participate on the Coastal and Environmental Management Advisory Committee will be called for through the Council notices posted in the local media and Council's web site.

Nominations must be received in writing before the due date nominated within the Expression of Interest.

Nominations for membership of the Coastal and Environmental Management Advisory Committee will be assessed against the following selection criteria:

  • Community delegates must be nominated by a community group, consortium of community groups or a peak body preferably with wide membership or representation
  • Commercial delegates must be nominated by a peak body or a consortium of organisations preferably with a wide membership or representation
  • Community and commercial delegates must reside in the Eurobodalla
  • Key operation and membership of community and commercial groups must be within the Eurobodalla Shire
  • Scientific representatives must have a speciality in disciplines related to the coast, floodplains, biodiversity, natural resource management or climate change
  • Nominees must be willing to abide by the terms of reference for the committee.

Final determination for appointment to the Committee shall be made by Council.

Committee Code of Conduct

  • Give advice to the best of their knowledge and ability that will help achieve the objectives of the committee.
  • Facilitate in a timely way any tasks allocated to and accepted by them.
  • Behave in a manner that respects the interests and viewpoints of other members.
  • Declare any potential or actual conflicts of interests on matters that are brought before the Committee.
  • All members will abide by Council's Code of Conduct and Council's Code of Conduct - Conduct Committee Guidelines and Council's Code of Meeting Practice.
  • A copy of the current Codes will be made available to each committee member following any updates or amendments made by the Council.

Responsibilities of Council

  • Council will provide secretarial support, including minute taking and professional officer support as appropriate.
  • Pertinent matters will be referred to the Committee for its consideration and information will be provided on actions arising from adopted Committee recommendations.
  • The committee's ongoing role will be reviewed annually.
  • The Committee is formed under Section 355 of the Local Government Act. Council has the discretion to review the role, re-organise or disband the Committee..

Committee procedures

  • The Chairperson will be a Councillor elected by Council or the mayor. An attending Councillor or a community representative nominated by the Committee at the meeting will Chair in the event of the Chairperson being absent;
  • The Committee will aim to meet four (4) times per year or on an as needs basis;
  • The Chairpersons of the Committee will be able to call special meetings of the Committee as necessary for the effective conduct of the Committee and establish limited working parties as required;
  • A quorum of the Committee shall be half plus one of the members with voting rights;
  • Replacement of members through resignation, expulsion or failure to attend meetings will be determined by the process outlined in the selection criteria;
  • If a member is no longer associated with their representative group they must resign from the Committee and be replaced by the process outlined in the selection criteria;
  • In the event of death, illness or unavoidable circumstances visited upon a member, the community group elected by Council to be represented on the Committee may forward another representative;
  • Each member is entitled to appoint another member of their group as proxy by notice given to the Chair no later than 24 hours before the time of the meeting to which the proxy is to be appointed;
  • Other interested individuals are welcome to attend meetings as observers but are recognised with the consent of the Chairperson and must not be in attendance for meetings considering confidential matters.
  • Pursuant to Section 10(2) of the Local Government Act 1993, the Chairperson of the Committee can exercise the power of expulsion of persons not recognised as being entitled to be present at a meeting of the Committee.

Meeting rules and practice

Refer to the Code of Meeting Practice (10 September 2013).

Variation to the Terms of Reference

These 'Terms of Reference' may be added to, repealed or amended by resolution of the Council in consultation with the Committee.

Contact Officer

The contact officer for the Committee is the Coastal and Flood Management Planner.

Council minute to establish the Coast and Environment Management Advisory Committee

PSR20/028 Coastal and Environment Management Advisory Committee Nominations 20/214 MOTION

THAT Council:

1. Appoint the recommended nominees to the Coast and Environment Management Advisory Committee, as contained in Confidential Attachment except for persons listed as number 13.

2. Notify nominees of the outcome of the decision with a request to sign a Confidentiality Agreement in accordance with the Terms of Reference.

3. Make public, the list of members of the Coast and Environment Management Advisory Committee as determined by Council.

4. Thank all applicants for their applications.

(The Amendment on being put was declared CARRIED)

Distribution of information

Media releases are prepared by Strategic Services staff and approved by the relevant Director before being issued. All media releases are forwarded through Council's Media Officer. Individual Committee members may not issue a media release on behalf of the Committee without prior approval of the Committee and the General Manager.

Composition of Eurobodalla Coastal and Environmental Management Committee

Voting Committee Members

Councillors: 2

Other: 14

  • Aboriginal Heritage Advisory Committee: 1
  • Natural Resource Management: 1
  • Primary Industry: 1
  • Recreation: 1
  • Business: 2
  • Tourism: 1
  • North (North of Clyde River): 1
  • Batemans Bay (CBD to Malua Bay): 1
  • North Central (Rosedale to Moruya River): 1
  • South Central(South Head to Potato Point): 1
  • South (Dalmeny to Akolele): 1
  • Science: 2

Non-Voting Members

Council staff: 3

  • Strategic Planning
  • Environmental Services
  • Minute secretary
  • Others as required

Agency representatives (as required): 11

  • Environment Planning - Environment and Heritage
  • Environment and Planning - Planning NSW
  • Environment and Planning - National Parks and Wildlife
  • Department of Primary Industries - Fisheries
  • Department of Primary Industries - Marine Estate Management Authority
  • Department of Primary Industries - Crown Lands Division
  • Forestry Corporation of NSW
  • Roads and Maritime Services
  • South East Local Land Services
  • Bega Valley Shire Council
  • Shoalhaven City Council

Total: 30

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